our complaints procedure
Effective complaints handling is a key part of customer service excellence and we are not afraid to tackle this sensitive subject. Every single current and potential customer is important and valuable for us and we believe that you have the right to a fair, effective and courteous service at all times. Therefore your comments are extremely important for us. We want to know what our customers and people interested in our service think about our performance and the standard of services we provide – not only do they allow us to improve our individual service to you in terms of quality and efficiency but they also help us enhance our product.
How to make a complaint
If something has gone wrong with the level of service provided, we encourage every customer to bring this to the attention of our Customer Service Department by email, post or telephone:
160 Fleet Street
Telephone: +44 (0) 20 8187 5000
Information you need to provide
Your name, login email address and any reference such as transaction identification number – please DO NOT provide your password
Your Account number
The reasons for your concern, including as much relevant information as possible to assist us.
How we will handle your complaint
Our Customer Service Team provided with detailed information of the difficulty that has arisen will always aim to resolve the matter to our customers' entire satisfaction fairly, efficiently and promptly.
STAGE 1: When we have received your complaint you will receive a prompt acknowledgement verbally or in writing within 48 hours. If we receive enquiries via email, we will attach our answer with a unique ticket number that allows every customer to follow up on his/her complaint.
STAGE 2: We will then confirm details of the action we have taken. You will be kept informed of the status of the case however a final response to your complaint may take up to 15 business days.
STAGE 3: There may be occasions, however, where a customer is not satisfied with the response he/she has received; if this is the case the customer's complaint may be referred to a member of staff in higher authority with a view to resolving the matter.
If you are still not satisfied
We are committed to resolving complaints whenever possible through our complaints procedures. If a matter cannot be resolved satisfactorily, you may be able to refer your complaint to the Financial Ombudsman Service. This would depend on the nature of the complaint and whether within the rules of the Service the person making the complaint is "eligible" to refer the matter to the Ombudsman (within the eligible timeframe of 6 months set by them). The Ombudsman Service exists to provide independent adjudication and an investigation will be undertaken prior to making a decision about outstanding disputes. Alternatively the Ombudsman can be contacted direct at the following address:
Financial Ombudsman Service
Telephone: 0800 023 4567
For calls outside UK: +44 20 7964 0500
Switchboard: 020 7964 1000
Main Fax: 020 7964 1001
For further information visit the Financial Ombudsman Service website at: www.financial-ombudsman.org.uk
If you are still not satisfied
We have made our complaints handling procedure open, clear and easy to follow and even if it should not be necessary for you to seek professional help, it is your right that you appoint a Solicitor or a third party complaints handling firm to assist you in resolving your dispute.
If you choose to employ a Solicitor, complaints handling firm, Financial Adviser or other as your representative, this does not affect the way we review your complaint. However, please be aware that:
Wirepayer Ltd does not charge you to investigate your complaint in accordance with the stages described in this document
Wirepayer Ltd will not be liable for any costs incurred if you decide to employ a Solicitor or a third party complaints handling firm or individual